eScholarship Publishing: Roles and Responsibilities for Journal Managers, Editors and Publisher

Modified on Wed, Jun 5 at 1:06 PM

Journal Managers' & Editors' Roles and Responsibilities:

  • Establish an editorial board and editorial staff, including a succession and editorial staffing turnover plan so that the journal’s activity can be sustained without interruption.
  • Act as the primary point of contact for other journal staff, reviewers, authors and readers, and select a single journal staff member to act as the point-of-contact for communicating with eScholarship support when necessary.
  • Produce and edit the content of the journal, including recruiting submissions, soliciting reviews, managing review and revisions, and obtaining final author approval.
  • Uphold a consistent, rigorous quality control system for articles, including a peer review process that will be described on a public information page about the journal, as well as a plagiarism check for all articles.
  • Work with eScholarship staff to establish an author agreement and obtain any necessary permissions for third party materials. Author agreements for eScholarship journals must leave copyright ownership with authors; journals are granted a non-exclusive right to publish. See eScholarship’s sample author agreement for model language.
  • Responsible for all copyediting, layout, and choosing a print-on-demand vendor if applicable.
  • Create and execute a marketing plan for the journal in order to increase awareness in relevant fields and grow both readership audiences and author submissions.

Publisher (eScholarship Publishing) Roles and Responsibilities

  • Publish content submitted the journal management system on the eScholarship publishing platform and deliver it online, as well as ensure full-text indexing for Google Scholar.
  • Provide new journals with one training session on the use of eScholarship submission and site management tools, and maintain up-to-date online documentation to assist editors in facilitating subsequent training.
  • Provide authors and editors with access to usage statistics.
  • Preserve and host archival content that has been published on our platform, even if this partnership is dissolved or the journal ceases to publish.
  • Implement links for print on demand/ purchasing links as provided by the editors
  • Reserve the right to act on behalf of our journals in the following matters:
    • ISSN registration
    • Submitting the journal for consideration for indexing in EBSCO and the Directory of Open Access Journals (DOAJ)
  • Whenever resources allow, stay in communication with journal editors about best practices for open access journal publishing, including informing the editors about ways to professionalize the journal and updating them about new and ongoing professionalization projects for journals that eScholarship Publishing is developing.
  • Reserve the right to ensure that the design, branding, and content of the journal site complies with web and accessibility standards and University of California policies and eScholarship’s internal templates.