How do I make changes to a journal article that's in an issue that I've already published?

Modified on Mon, 25 Sep 2023 at 03:32 PM

Q: I need to make changes to some of the metadata (abstract, author name, author email address, etc.) for one of my articles, but it's in an issue that's already been published.

A: To make changes to an existing article in an eScholarship journal, first log in by going to your journal's page and selecting Manage Submissions button in the upper right corner, then:

  1. Go to Manage All Submissions
  2. Under Issues select "Back Issues"
  3. Navigate to the issue which contains the item you want to edit
  4. Click on the title of the article that you want to edit
    1. If you need to make changes to the item's Metadata
      1. Make sure you are on the Step 1. Summary page for that item
      2. Toward the bottom of this page, under "Submission Metadata" click on the Edit Metadata link
      3. Make any needed changes, then click the Save Metadata button
    2. If you need to update or replace the PDF
      1. Make sure you are on the Step 3. Edit page for that item
      2. Locate the yellow-highlighted Galley PDF line of the Layout section and select the 'Edit' link
      3. On the page that follows, use the 'Browse' button next to the 'Replace file' label and select the correct PDF from your computer.
      4. Select the Save button
  5. To make your change(s) appear on the public site, navigate to the Step 3. Editing page for that item
  6. In the Scheduling section, click on the Preview & Publish Issue link
  7. Click on the Save Changes & Publish button

You should see your changes on the live site within about 10 minutes. Remember to use your browser's refresh button if at first you do not see the changes.