Campus department sites in eScholarship can opt to display an Open Access Policy Deposit series -- a collection point for scholarly articles that researchers affiliated with that department have made available in the UC Publication Management System. These publications predominately are journal articles but may also include conference papers, book chapters, and reports.



About the UC Publication Management System 

Under UC’s open access policies, UC employees are required to make the accepted version of their scholarly articles freely available by depositing them in eScholarship, UC’s open access repository. The UC Publication Management System simplifies this process. 


A systemwide implementation of the Digital Science platform Symplectic Elements, the UC Publication Management System searches multiple publication databases for work authored by UC researchers and facilitates the verification and deposit process. When articles are deposited, they appear in the campus Previously Published Works series and the department Open Access Policy Deposits series for each author who has verified the publication in the UC Publication Management System. 


All senate faculty currently have access to the UCPMS, and we are working with campus libraries to roll it out to the remaining campus employees who publish research. More information can be found at the UC Publication Management System Support Center


Can I deposit into the Open Access Deposits series?

The Open Access Policy Deposits series is an automated collection of publications that have been verified and/or deposited into eScholarship using the UC Publication Management System by that department’s affiliated researchers. It does not accept direct deposits. 


Researchers with access to the UC Publication Management System can log in at https://oapolicy.universityofcalifornia.edu and/or see the UC Publication Management System Support Center for assistance with the deposit process. 


Researchers who do not yet have access to the UC Publication Management System should deposit their publications into their campus’s Previously Published Works series or a relevant series, if available, in their department’s eScholarship site. 


How departmental affiliation is determined

User accounts in the UC Publication Management System include, at minimum, a campus and a departmental affiliation for each user. In some cases, users have multiple affiliations, which might include: 

  • Multiple campus affiliations in different apartments and research units; 

  • Appointments at the Lawrence Berkeley Laboratory and/or UC Agriculture and Natural Resources; and 

  • Grantee status with the UCOP Research Grants Program Office. 


These affiliations determine which campus’ Previously Published Works series a publication appears under (or Recent Works for RGPO and the Berkeley Lab), as well as which department Open Access Policy Deposits series a publication appears under. 


Department administrators can remove the department Open Access Policy Deposits location for publications which are unrelated to their department. See: Managing where an item appears in eScholarship.