Batch update long preprint author lists

The below help desk article applies to the preprint services hosted on eScholarship Publishing's Janeway platform: EarthArXiv and EcoEvoRxiv. 

The Janeway system enables submitting authors to add individual authors to a preprint individually using manual entry. For preprints with long author lists, manual entry can be a trial and result in input errors. The California Digital Library can facilitate updating or overwriting large (~10+) author lists on a submitted or published preprint upon the request from Preprint moderators. 

How it works

Authors should contact the preprint server to request their assistance loading a large list of authors to the preprint during submission. This could be either during submission in the "Comments" field, or in an email directly to the servers. Preprint moderators should provide authors the CSV template attached to this support document to fill in, then forward the request to the California Digital Library in a support ticket. The request should copy the submitting author of the preprint and include the following information: 

1. Preprint ID
2. CSV of author list (attached below)
3. Whether the CSV author list should be appended to the existing list on the preprint or whether the preprint's author list should be overwritten

1. Preprint ID: The Janeway identifier of the preprint (example: 3806 for https://stg.eartharxiv.org/repository/view/3806/ )
2. Author Order: The position where the author should appear in the author list (if append: relative to the existing authors).
3. First Name: Required. 
4. Middle Name: Optional.
5. Last Name: Optional
6. Email: Required*
7. Affiliation: Optional

* Note: If an author's email address is already active in the Janeway system, then Janeway will add the author using the name registered to their account, along with the affiliation provided in the CSV file.

Author list updates are processed within 3-5 business days. After processing, the CDL will respond confirming the update. Preprint moderators may assist the author with further updates to the author list, for example re-ordering the author list or correcting names and affiliations.